5th Canadian Obesity Summit

April 26 - 28, 2017

Banff Springs AB

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Oral Presentations

Time Allotment

Oral presenters will be allowed 12 minutes for presentation followed by a brief question period for discussion and questions from the audience. Time limits will be strictly adhered to, so please ensure that your talk fits comfortably within the 12 minutes you are allotted. If time allows, at the end of each session there will be an open question period where the audience will have a chance to address all of the speakers from that session. As a result, speakers should plan to attend the entire session in which they are speaking.

Audio Visual Details

Please bring your presentation (MS PowerPoint) to the Speaker Ready Room at the Canadian Obesity Summit on a CD-ROM or a portable USB device and leave it with a staff member at least four hours prior to your talk (for early morning presentations, be sure your presentation is uploaded or submitted the night before). Your presentation will be loaded on the projection computer in your respective session room.

If you are speaking in a Mainpro-M1 accredited session, please note that:

  • Disclosure must occur prior to the program beginning; it must occur both in writing (PowerPoint or handouts) AND verbally.
  • PowerPoint template slides (3 in total) have been developed and MUST be used by all providers (colours, fonts and slide backgrounds/themes may be altered). These are available on the COS website and also will be available from the technician in the speaker ready room.
  • The CFPC MainPro Declaration of Conflict of Interest (Part 1 & 2) must be completed by all speakers and sent in to cosinfo@mci-group.com prior to your session.

COS 2017 will be supporting PC platform only. If your presentation was composed on Keynote, please bring your Mac Labtop and VGA Connector with you to the presentation room. The Speaker Services Room will have workstations as well as staff members available to assist you with questions and reviews. If you would like to practice your presentation, the technical director will gladly assist you.


Each session room will include:

1.A wireless mouse with laser pointer that will allow you to advance the PowerPoint presentation.

2.A PC computer system stationed at the podium.

3.At least 1 screen for the projection of your data slide.

4.A lectern with microphone.

Presentation Guidelines

One slide/one idea – Limit each slide to one main idea to keep your visual presentation simple and easy to read. A good rule to follow: one slide per minute. Example: speaking for 10 minutes with 5 minutes of questions = 10 slides total.

Use of colour – Use dark coloured background (green, blue, maroon, orange, purple). Please do not use black or white. Using colour will enhance your presentation and be easier to read. Please make text either white or a corresponding colour to the background. Please do not use white text on a light background or dark text on a dark background. Use bold, high contrast coloured lines in graphics (avoid using red on blue backgrounds because of low contrast).

Text – Use short, concise text, and keep it simple. A good slide has a maximum of 20 words per slide. It is recommended that all text be double-spaced. Avoid the use of ALL CAPITAL letters or underlined text, as they are difficult to read.

Graphics – Use clear graphics. Incorporate only the essential elements. When using photos, please make sure they are 72 dpi (anything larger will make your final file size much larger than what it should be, and PowerPoint and/or Keynote doesn’t always work well with large file sizes). When creating charts and graphs, make sure to label axes and include legends. Leave blank space around charts and graphs – text placed too close to graphs (except for labels and numbers) will make your slide appear cluttered. It is highly recommended that you bring all elements with you in case they need to be reinserted into the presentation.

Readability – Your slide must be readable from the back of the session room (3,500-18,000 square feet), just as you must be able to be heard in all parts of the room.

Animation – Many presentations include animations, and the conference continues to encourage this. Animations are very effective when created properly using the available PowerPoint and/or Keynote tools. If animations are created outside of PowerPoint or Keynote, please consult our technical staff in advance to guarantee the software availability for playback on site.

Movies – On occasion, presentations include compressed movie files. While this usually does not create a problem, we encourage you to make the staff aware of your technical needs in advance, so your presentation will run smoothly at COS 2017.

People First Language

People first language is the standard for respectfully addressing people with chronic disease, rather than labeling them by their illness. Because of the importance of reducing bias associated with obesity, the Canadian Obesity Network and their partners urge all presenters to use people first language for their presentations.

Flint, S. W. and Reale, S. (2014). Obesity Stigmatisation from obesity researchers. The Lancet, 384(9958), 1925-1926. doi: http://dx.doi.org/10.1016/S0140-6736(14)62276-5. 
Kyle, T. K. and Puhl, R. M. (2014). Putting People First in Obesity. Obesity. doi: 10.1002/obj.20727. 
Obesity Action Coalition 

Finding CC-Licensed Images

The following sites are helpful in finding Creative Commons-licensed images and learning how to reference them:

  • CON-RCO’s image gallery- a Creative Commons image bank of respectful images of individuals living with obesity 
  • Compfight – excellent search tool for Creative Commons-licensed Flickr images
  • Creative Commons Wiki – a Creative Commons image directory
  • CC Search — powerful search across a variety of platforms (e.g. Flickr, Google images, YouTube) to help you find content you can share, use, remix 
  • Flickr images – enter search term, click Advanced Search, then tick the box “only search within Creative Commons-licensed content” 
  • Content Directories — extensive list of directories of Creative Commons- licensed materials (audio, video, image, text)

Click here to download a PDF of the Oral Presentation Guidelines.